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The Purple Guide
  • The Purple Guide
  • Purple Guide Lite
  • Other Guidance
    • THE WELFARE HANDBOOK
    • Introduction
    • Part One – Planning & preparing to provide a welfare service
    • Part Two – Welfare team guidelines
    • Part Three – Forms
    • FURTHER READING
    • The Circus Safety Toolkit
    • Martyn's Law
    • Ban on Single Use Plastics and Polystyrene
    • Making Sure Those Working for You are Allowed to Work
  • FAQs
  • Subscribe
  • Login

Planning, Management & Risk Assessments

Updated: 8 December 2025

Please note: The information contained in this guide provides pointers to legislation and good practice that should be considered by event organisers. However, it is industry guidance and does not necessarily cover everything that organisers need to consider for a particular event.

Good planning and management, together with understanding and controlling all the risks involved, is essential to putting on a safe event both for all those involved in making it happen as well as those attending.

Key Points

 

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Introduction

 

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Know the Event

 

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Key Things to Consider

 

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Get to Know the Venue

 

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Risk Assessment

 

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What to Assess

 

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Deciding on Precautions

 

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Recording the Risk Assessment

 

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Where to get Help

 

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Competent Health & Safety Advice

 

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Organising for Safety

 

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Documentation

 

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Liaison with Local Services

 

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Safety Advisory Groups

 

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Permanent Venue Management

 

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Managing the Phases of an Event

 

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Contractor Selection

 

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Site Management

 

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Information, Instruction & Training

 

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Competency

 

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Supervision

 

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Monitoring

 

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Human Factors: managing human failures

 

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The Load-out

 

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Debriefing

 

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In this chapter

  • Key Points
  • Introduction
  • Know the Event
  • Key Things to Consider
  • Get to Know the Venue
  • Risk Assessment
  • What to Assess
  • Deciding on Precautions
  • Recording the Risk Assessment
  • Where to get Help
  • Competent Health & Safety Advice
  • Organising for Safety
  • Documentation
  • Liaison with Local Services
  • Safety Advisory Groups
  • Permanent Venue Management
  • Managing the Phases of an Event
  • Contractor Selection
  • Site Management
  • Information, Instruction & Training
  • Competency
  • Supervision
  • Monitoring
  • Human Factors: managing human failures
  • The Load-out
  • Debriefing
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Acknowledgements

Brian Cleary - Sygma Safety & Events (PESAG) - chair
Nicky Hodgson - Festival Republic/CPA
Andy Pidgen - Bedford Council (LAEOG)
Tom OíBrien - Edinburgh City Council (ECC, Key cities group)
Gregor MacCormick - Highland Council (LGR)
Liz Innman - Burleigh Horse Trials (Major Events Group)
Steve Gregory - BBC (Production Safety Group)
Mike Richmond - Richmond Event Management / The Event Safety Shop (NOEA/PESAG)

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